Category Archives: Outlook Technical Support

09Sep/16
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How to Make Outlook Group Calendars

Microsoft Outlook is an efficient email client service that allows users to send mails, make schedules, and create notes and journal. The calendar features works well in a business setting as you can schedule appointments between 2 or more people that show up on the calendar of everyone. Outlook offers functions that allow the user to share a calendar. In case you want to add more than one person to be able to view, edit and add appointments in a calendar, then you can choose to create an Outlook group calendar. Read further to learn how to make an Outlook group calendar. For detailed guidance on this topic, contact our Outlook Tech Support experts.

Choose a folder which all has access to

Select a folder that all people using the calendar will have access to. You will put the group calendar in this place so that everyone can update it. Keep in mind that for this, you should have a Microsoft Exchange Server 2000, 2003 and 2007.

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Navigate to the Calendar

Launch Outlook and click on the Go menu on the toolbar and then select “Calendar”. There is an alternate way to navigate to the Calendar. Press the Control key and number 2 to open Calendar.

Go to “View Group Schedules”

Click the Actions menu and from the drop down menu, select “View Group Schedules” option.

Choose the name for the Group Schedule

In the Group Schedules box, choose the “New” option. Insert a name for the Group Schedule so that others can identify it. Click “Ok” once you are done.

Select “Add Others”

Select “Add Others” so that you can add names from your address book or add a public folder. If you are making it for few people, you can simply add the names from the address book but if you are using it public, use a public folder.

View and choose your group schedule

Select Save and then close the dialog box. Return to the Action menu and click on “View Group Schedules” to look at the group schedule you just created. Select your schedule from the list.

In this way, you will be able to make Outlook group calendar. For any query or issue regarding Microsoft Outlook, contact our Outlook Technical Support Phone Number.

30Aug/16
Disable Work Offline function in Outlook
How to Disable Work Offline function in Outlook

There are several occasions on which the users want to send or receive emails in their Outlook account but face problems. It could be quite frustrating for anyone who is in hurry or expecting any important email. This sometimes provokes users to delete their Outlook accounts. However it will better if you choose to disable “Work Offline” feature in Outlook as it will prevent disconnecting of Outlook from the server of your email provider and inability to retrieve or send new mails. Read further to learn how to disable “Work Offline” feature in Outlook. Additionally you can consult our Outlook Tech Support experts to get detailed guidance on this topic.

Open Microsoft Outlook

Launch the Microsoft Outlook application by either clicking the Outlook icon on the desktop screen or by using the Start Menu. After clicking the Start Menu, go to the Microsoft Office folder and then locate Microsoft Outlook application and click it.

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View the Send/Receive Settings

In the Outlook application, click on the Send/Receive Settings in the menu bar located at the top left corner of the window.

Disable the Work Offline Setting

Check if your Outlook is currently disconnected from the servers. If the Outlook is disconnected, you will see a “Work Offline” button with a red “X” mark displayed on it along the tool area. By clicking this button, you can disable the Work Offline settings. When you click this button, the “X” mark will go displaying that the Work Offline has been disabled. Keep in mind that you will only see the Work Offline option in the Send/Receive tab when the Outlook would be offline and disconnected.

Test your internet connection

Determine if your Outlook is online and working by sending a test mail to yourself or your contacts.

In this way, you will be able to disable Work Offline feature in Outlook. For any query or issue regarding Microsoft Outlook, contact our Outlook Technical Support Phone Number.

19Aug/16
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Download Emails from Microsoft Outlook in Few Easy Steps

Microsoft Outlook is one of the best email client services available on the internet. It not only let users to send emails but also provide host of other services and features. Users can set appointments, make schedules and save contacts. It also let users to download and save emails. You can keep these files for future use by saving them in folders. Read further to learn how to download emails from Microsoft Outlook 2003 and 2007. Additionally, you can consult our Outlook Tech Support experts to get detailed guidance on this topic.

Open Microsoft Outlook

Open your Microsoft Outlook application by double clicking on the Outlook icon or locating the application in the Start menu.

Choose an email to download

Whether you are using Outlook 2003 and 2007 version, choose the mail you want to download and open it. In case you want to download more than one email, press the Ctrl key on the keyboard and select the emails you want to download. Now click on “File” or “Save as” button which will bring the Save As window.

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Select the format of Saved file

There are various formats users can save the emails including .htm/.html file or .txt file. Using the drop-down menu, choose the format in which you want to save the file.

Select the location to save the file

Using the File Explorer in the Save As window, choose a folder to save your email. Now set the filename. If you are using Outlook 2003, the subject of the email becomes the filename when you save a single email. In case you are using Outlook 2007, type the filename into the Filename area on the Save As window before clicking Save.

Save an Entire Folder

Outlook also allows you to save an entire folder which may contain multiple emails. Select a folder to save or download and then select “File”. Now select “Import or Export” from the File menu and then select “Export”. Click on Next and select from one of the given options. Choose “Comma Separated Values” and then select the folder you want to download your backup files in. Type a name for your backup and click “Next” followed by Finish to save the folder.

In this way, you will be able to download emails from Outlook in few easy steps. For any query or issue regarding Microsoft Outlook, contact our Outlook Technical Support Number.

26Jul/16
Create and Use Templates in Outlook Email
How to Create and Use Templates in Outlook Email?

It is common for many Microsoft Outlook users to use the same type of email information for sending emails on regular basis. This information could be anything, be it an agenda of a weekly meeting or a specific format that the users like to stick to. If you create a template in Outlook email containing such format, it would save you a lot of time and effort. Read further to learn how to create and use templates in Outlook. For further assistance or guidance, you can also contact our Outlook Technical Support experts.

Open the Microsoft Outlook

Launch the Microsoft Outlook application by double-clicking the Outlook icon on the desktop.

How to Create and Use Templates in Outlook Email

Create a new email message

Click on the File menu located on the upper left hand corner of the program and select New message. Write the subject heading for this message. Now type the content information that you want to put into the message.

Save the message as template

Click on File/Save as option and assign a distinct name that you can recognize later. Choose Outlook Template in the Save As option and select Save. Close the mail message but do not save it.

Using the created Outlook template

Launch the Outlook application and open the created template. Now click on File menu and select New or Choose From option. Click on Look option in the dropdown menu at the top of the application window. Now use the arrow key to navigate down to the User Templates In File System selection option. You will see the name of the template created by you. Select that template and click on Open option.

Type the recipient

Write the name of the recipient in the address bar. You can also add any text if you want to. Click on Send option to send the composed message.

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In this way, you will be able to create and use templates in Outlook. For any issue or query regarding Outlook, you can contact our Outlook technical support phone number 1-800-853-9701.

18Jul/16
Download Mail for an IMAP account using Outlook
How to Download Mail for an IMAP account using Outlook?

Microsoft Outlook is a wonderful email client service that let you perform several functions. Usually, Microsoft Outlook is set to download only the email headings when you pull out messages from an IMAP server. However Microsoft Outlook allows you to download the entire email message by altering some changes in the settings. This will give you the facility to read through you IMAP mail account faster. Read the following blog to learn how to download mail from an IMAP account using your Microsoft Outlook application. You can also consult our expert team of Outlook Technical Support to get a step-by-step guidance on this topic.

How to Download Mail for an IMAP account using Outlook

Open MS Outlook

Launch MS Outlook by clicking the Microsoft Outlook icon on the Desktop. In the application window, click on Tools and then select Send/Receive settings.

Select the Group to edit

In the Send/Receive settings, select Define Send/Receive Groups. In this tab, you can select the group you want to edit. It is advised that you should choose All Accounts option as default option.

Select the mail account you would like to change

After selecting All Accounts option in Send/Receive Groups, highlight your selection and choose Edit. Now go to the Accounts section located on the left side of the window and click on the mail account that you want to edit or change.

Highlight the Folder you want to change

In the Folder options window, highlight the sub-folder such as Inbox that you want to change.

Switch the Folder options

Now you have the facility to switch the Folder options from the default of Download Headers Only to the option, Download complete item including attachments.

Press Ok to save the changes

Now click OK to apply the changes in the settings and then press Close to exit the window.

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This way, you will be able to download mail from an IMAP. For any other query or issue regarding Microsoft Outlook, contact our Outlook Technical Support Phone Number 1-800-853-9701.

11Jul/16
Integrate Twitter with Outlook
How to Integrate Twitter with Outlook?

Twitter is a popular micro-blogging website that let the users share their opinion to the world. Now Microsoft Outlook let its users to integrate their twitter accounts to Outlook with the help of add-on called TwInbox. Integrating Twitter with the Outlook not only give user the facility to view and manage their Twitter account from Outlook but it also saves time avoiding the frequent toggle between screens or web session. Read further to learn how to integrate Twitter with Outlook. You can also consult our Outlook Tech Support experts to get a step-by-step guidance on this topic.

Integrate Twitter with Outlook

Close Microsoft Outlook before installing TwInbox

Before you download and install TwInbox Microsoft Outlook must be closed on your computer.

Download and Install TwInbox

Visit the Microsoft Office website. Locate the TwInbox download landing page on Tech Hit. Under the description of TwInbox, there is a Download button, click on it. This will download and install Twlnbox add-on on your computer.

Open Microsoft Outlook

After installing TwInbox open Microsoft Outlook, you will see a new toolbar with several Twitter options.

Open TwInbox

Click on the drop-down menu of TwInbox and select “Options” in the list of options. This will let you configure and set up Twitter account to use in the Outlook. When the “Welcome to TwInbox” message will appear, click on Next.

Sign in to Twitter

In the next window, enter your Twitter username and password to sign in to Twitter.

Authorize TwInbox to use your account

Click on “Authorize App” and press “Next”.This will authorize TwInbox to access your Twitter account and integrate your Twitter account successfully with Outlook.

Select a Folder to store your Tweets

Click on “Select Folder” to choose a folder where Tweets will be saved in Outlook. Click on “Finish” once you have designated the folder for saving Tweets.

Use the TwInbox to manage your Twitter account

You can use TwInbox toolbar to send Tweets and handle your Twitter account.

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In this way you will be able to integrate Twitter with Outlook. For any issue regarding Microsoft Outlook, contact our Outlook Technical Support Phone Number .

04Jul/16
Export Contacts from Outlook 2013
How to Export Contacts from Outlook 2013?

It is quite tedious to memorize contacts but Microsoft Outlook makes things easier for us. Whenever you send a mail to an email address, it saves the address in its contacts. These contacts come in handy whenever we are sending a mail or setting an appointment. When we switch accounts or use a new computer, we need the same contacts. There is an easy way by which you can export your contacts in Outlook. Read further to learn how to export contacts from Outlook 2013. You can also consult experts of our Outlook Technical Support to get a detailed guidance on this topic.

How to Export Contacts from Outlook 2013

Select the File tab

Open the Outlook 2013 application. In the application click on File tab which will open a drop-down menu. In this menu, locate Open & Export option and click on it.

Click Import/Export

In the Open & Export section, click on Import/Export option which will open Import and Export wizard. In this wizard you will see several importing and exporting option. Among the list of options, choose “Export to a file” option.

Choose your file type

If you are exporting the contacts to another version of Outlook then you should choose Outlook Data File. In case you are exporting to another mail program, then you should select Comma Separated Values. Once you have selected a file type, click on Next.

Select your Contacts

Now you will be asked to select the folders you want to export. Select Contacts folder and then click on Next.

Choose a File Name

Give your contacts file a name as it will be easier to identify it later. Now select the file destination where you want to save the file.

Review the Settings

Review the settings you have chosen before you export the file. Once everything is in order, click Finish to create the file in the destination folder.

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In this way, you will be able to export contacts from Outlook 2013. In case you need any kind of help with your Outlook, contact our Outlook Technical Support Phone Number 1-800-853-9701.

27Jun/16
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How to Add a Signature in Microsoft Outlook?

Are you a heavy user of Microsoft Outlook and send a lot of emails daily? If yes, then it may be tiring for you to type your name again and again. Adding a signature, will surely solve your discomfort and will also save some of your precious time. Signature not only adds a personal touch to your emails but it also does a slight proportion of marketing for you. So if you are looking to create your signature in Outlook to personalize your email communication, read the following blog. Alternatively, you can consult the experts of our Outlook Technical Support to get a detailed assistance on this topic.

Open the Signatures and Stationary window

This window will allow you to edit and reassign signatures to your emails in Outlook. To open it click on the File menu and select Options. In the Options, select the Mail menu. In the Mail menu, scroll down to Signatures and Stationary option and click it.

Select your email account

Before you create your signature, make sure that you have selected the correct email account.

Create a new signature

Click on “New” to make a new signature. Assign a name to your new signature, which will help you to distinguish it. Since you can create multiple signatures, it is important to assign names to these signatures which will later help you in recognizing them.

Write your signature

Type your signature in the “Edit Signature” field. You can customize your signature with your choice of fonts, colors and sizes. You can also add images, virtual business cards and links to a webpage in the signature. This signature will be placed in the end of your emails.

Assign the Signature

As you have finished creating the signature, you can assign it to the new emails. In case you have created multiple signatures, you can allot different signatures for different tasks.

Insert signatures manually

If you don’t want Outlook to automatically add signature to each of your mail, you can insert it at your discretion. Whenever you have a mail open, click the Message tab and select Signature option. Select the signature you want to insert from the list of signatures available.

In this way, you will be able to add a signature in Microsoft Outlook. For any query or issue related to Outlook contact our Outlook Technical Support Phone Number 1-800-853-9701 .

14Jun/16
Archive Outlook 2010 Manually
How to Archive Outlook 2010 Manually ?

Microsoft Outlook is a great tool to effectively organize emails and schedule appointments. With long-term usage, emails get accumulated in Inbox, making it heavy and cluttered. It is important that the user should archive items regularly to free up space in Inbox and make it clutter-free. There are different ways by which you can archive Outlook; one of them is manually archiving emails and items. Read further to learn an easy way to archive Outlook 2010 Manually. You can also choose to consult the Outlook Technical Support team to get step-by-step guidance on this regard.

How to Archive Outlook 2010 Manually

Open Microsoft Outlook 2010

Locate the Microsoft Outlook icon on the desktop and double-click on it to open the program.

Locate Archive options

Click on the File option on the toolbar. There will be list of options, select “Cleanup Tools” from the list. In the “Cleanup Tools” list, choose “Archive” option.

Select the choice of folders for Archive

You can either choose to archive all folders or you can select specific folder and the subfolders in it to archive.

Choose the folder you would like to save and Archive

In the browser window, you can either choose to archive one folder at a time, or you can select the entire mailbox to archive.

Choose a date for Archive

Select a date for archive. All the items including emails, calendar appointments and documents before this date will be archived. You can also override any item that was previously marked “Do Not Archive” by checking the box.

Select the location of your archive file

Automatically your archived files will be saved in an Archive folder named as “Outlook Files”. You can also choose any location in your computer to save the archived file.

Select “OK” to archive the items

Once you are finished with the settings, click on “OK” to archive your items. It is advisable that you should frequently archive your Outlook files. Also frequently backup your archived Outlook folders.

Outlook Support

In this way, you will be able to archive Outlook 2010 manually. For any query or issue regarding your Outlook account, contact Outlook Technical Support Number 1-800-853-9701.